Administration Coordinator

Who we are:

The City of Salisbury is a local government entity and encompasses an area of 158km2. We are a Community focused organisation, providing essential services to residents and visitors, in a dynamic and flexible working environment.

The City Shaping Division plays a vital role in facilitating growth and shaping the future of the City of Salisbury. It brings together three key areas: strategic urban planning, which manages the City's growth, land use, and environmental sustainability; economic development, which strengthens relationships with local industries and investors; and the Polaris Centre, which supports small and medium enterprises through guidance and mentorship to help them grow and succeed. Together, these areas drive sustainable development and economic activity, working collaboratively to build a more progressive, connected, and resilient community. The City Shaping Division is proudly based at the Polaris Centre, Innovation House in Mawson Lakes.

About the Role:

Are you a highly organised, people-focused professional with a passion for supporting teams and delivering excellent service? The Polaris Centre is looking for a proactive Administration Coordinator to join our dynamic team. In this role, you’ll be at the heart of our operations — providing high-quality customer service to clients and stakeholders, managing accounts-related tasks, maintaining efficient data systems, and offering essential support across the Polaris Centre and City Shaping Division. You’ll play a key role in keeping our operations running smoothly while helping improve the overall efficiency, quality, and productivity of the Centre.

Key Responsibilities:

• Be the first point of contact for clients and the public, delivering professional and friendly service
• Provide high-level administrative support including data entry, document management, and responding to client enquiries
• Coordinate room bookings and ensure training, meeting, and board rooms are prepared and stocked
• Support the setup, pack-down, and delivery of business networking events, workshops, and expos
• Process accounts payable and receivable, credit card reconciliations, and CRM-related tasks in line with policies
• Manage mail and internal correspondence efficiently
• Schedule appointments and coordinate agendas and minutes for team meetings
• Maintain office supplies and ensure stationery is well stocked
• Operate and manage Polaris Centre digital devices including digital screens and multifunction printers
• Assist with administrative reporting tasks relating to legislation and regulation compliance

To be successful within this role, you will have:

• Certificate IV in Business Administration or relevant experience in a fast-paced team admin role
• Excellent organisational and time management skills, with the ability to meet deadlines
• Outstanding communication and customer service skills with a can-do attitude
• Strong attention to detail and the ability to work well under pressure
• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
• Ability to learn internal systems (e.g., Objective, FinanceOne, Pathway, Dataworks) and external platforms (e.g., Eventbrite, Mailchimp, Facebook, CRM tools)
• Sound knowledge of general office procedures and equipment
• Ability to work out of hours for events

Why join us?

• Comprehensive Benefits Package: Employees at City of Salisbury enjoy a robust benefits package including health and wellness programs designed to support your overall well-being including skin checks, health seminars, flu vaccinations and free access to counselling sessions for you or your immediate family through our Employee Assistance Programs.
• Professional Development Opportunities: The City prioritises continuous learning and career growth, offering employees access to training workshops, seminars, study leave, and tuition reimbursement programs to enhance your skills and expertise.
• Work-Life Balance Initiatives: Recognising the importance of work-life balance, City of Salisbury promotes flexible work arrangements and generous leave policies, flexi-time and opportunities to purchase additional annual leave.
• Inclusive and Supportive Workplace Culture: Diversity and inclusivity are core values at City of Salisbury, fostering a supportive environment where all employees are valued and respected.
• Community Engagement: Employees have the opportunity to make a meaningful impact through various community engagement initiatives supported by the City of Salisbury.

These outstanding working conditions reflect City of Salisbury's commitment to attracting and retaining top talent, promoting employee well-being, and fostering a positive and productive work environment.

Ready to make a difference in a role where your organisational skills and customer focus truly matter? Apply now and be part of a team that's shaping the future of business and innovation in our community.

Enquiries can be made to Krystle on 0457 087 699.

Applications close on Monday 9th of June 2025