Civic Events Officer

The role 

The Civic Events Officer position is a key role in the Civic Support team to manage the planning, implementation, delivery and review of all civic events, including civic functions and receptions, Citizenship Ceremonies and official openings, for the Executive and Civic Services unit of the City of Ballarat.

• To manage the planning, implementation, delivery and review of all civic events to a high standard and support the achievement of council’s policies, goals and strategies.
• To manage the organisation of Citizenship Ceremonies on behalf of the Department of Home Affairs in accordance with the Citizenship Code.
• To coordinate and deliver all official opening, launches, media opportunities and ribbon cuttings for project milestones in conjunction with the relevant State or Federal department and Ministerial offices.

To provide a high level of customer service, guidance and other general information to all internal and external event and community stakeholders.

About you 

You will bring enthusiasm, creativity, energy and experience in managing functions and delivering diverse and wide-ranging events. Your outstanding interpersonal skills will enable you to effectively engage staff and stakeholders. You will ideally have event industry experience and have the ability to represent the City of Ballarat to external agencies and organisations. Your attention to detail is exceptional and your forward planning and organisation skills are highly refined. Previous experience within a political environment with a detailed understanding of local, state and federal government context will be highly regarded. If this sounds like you, then you should definitely apply! 

Key selection criteria 

• Qualifications and experience as listed above.
• Sound experience of events management with an understanding of events management principles.
• Demonstrated ability to champion, model and promote the corporate values.
• Excellent interpersonal communication skills and stakeholder relationship management skills.
• Highly developed organisational skills with the capacity to coordinate tasks within tight time scheduled, ability to be flexible and in accordance with variable work demands.
• Demonstrated knowledge and skills in administration including the use of information management systems and applications supported by advanced skills utilising Microsoft 365.
• Demonstrated ability to adapt to new situations, showing initiative in responding to challenging and competing work tasks.

To apply 

To apply for this position please click on the Apply button and submit your application. The closing date for this position is Friday 21 March 2025. Please ensure that you provide a cover letter, current resume and answer screening questions based on the key selection criteria 

The successful applicant will be required to undergo a full employment medical and police check.  

Contact 

For any additional questions, please contact Shannon Palmer, Acting Coordinator Civic Support, shannonpalmer@ballarat.vic.gov.au or 0427 561 809.

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access.  We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.