Executive Assistant

• Permanent Full-Time
• Band 6 ($97,273 - $105,392) + 11.5% super + monthly ADO
• Footscray, Melbourne

About Us

Maribyrnong City Council is undergoing significant change arising from population growth and redevelopment. A transitioning economy is leading to an influx of new residents, businesses, and employment opportunities that is seeing Maribyrnong fast becoming a sought after residential, recreation and social destination in Melbourne's inner-west.

The Opportunity

The Infrastructure Services directorate has an exciting opportunity for an experienced and highly organised Executive Assistant. In this role, you will provide high-level confidential support to the Director Infrastructure Services, in delivering business improvement initiatives and operational projects. In addition to this, you will also manage the Director's obligations through efficient diary management, monitoring of request deadlines and deliverables.

Key Responsibilities

• Provide executive assistance and support to the Director Infrastructure Services including confidential support and day-to-day management of the Directorate. This will also include the management and support of specific initiatives and events relevant to the Directorate as required by the Director.
• Manage and support the Director Infrastructure Services with key meetings, including scheduling, agenda preparation, minute taking and following up of action items.
• Manage the day-to-day operations of the Directorate, which includes coordinating the Directorate's reporting and ensuring that, all reports and presentations are of the highest standard.
• Coordinate the inclusion of agenda items and submissions of presentations and reports for meetings, including Executive Leadership Team, Strategic briefings, Council, Audit and Risk, Executive Risk and Planning and other organisational meetings.
• Diary and travel management which includes responding to invitations, conferences, meetings, and seminars, ensuring all necessary information, reports, documents, are available when required.

About You

To be considered for this role, you will have the following:

• Diploma level or tertiary qualification in Business or Public Administration with substantial relevant experience.
• Experience with project management, process improvement, communications and customer service in a multi-service environment.
• Demonstrated experience providing confidential and comprehensive executive support to senior management or executive, within a complex environment.
• Excellent written and verbal communication skills
• Strong interpersonal skills with an ability to develop and build key relationships with a diverse range of stakeholders across the organisation and external stakeholders.
• High computer literacy including advanced Microsoft Office suite skills and Presentation and reporting programs and software

Why Choose Maribyrnong?

• Work cross functionally in a friendly, supportive and professional multidisciplinary team;
• Enjoy a flexible and inclusive work environment;
• Work in a meaningful role within a Values driven organisation;
• Relish a vibrant foodie hub at your doorstep;

So, if you are looking for a role where you can make a genuine difference and you enjoy working in a diverse community focused environment, Apply Now!

How to Apply

To download the PD, and to apply for this role please visit us at: maribyrnong.recruitmenthub.com.au/vacancies and enter ref code: 6750494

Submit your Resume and a Cover Letter via our Careers website outlining your relevant experience (keeping in mind of the Key Selection Criteria defined in the position description) by 10:00pm on 27 April 2025.

Enquiries: Should you have questions regarding this position, please contact Elle Schreiber, Coordinator Chief Executive Office on 9688 0212, for a confidential discussion.

We are a child safe organisation and an equal opportunity employer. We embrace diversity and are committed to child safety and supporting the best interests of children in all our operations. Council encourages young people, people with disability, Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds to apply.