• Band 5 ($76,848 - $88,969 per annum pro-rata) plus 11.5% Super
  • Part-time (0.6 FTE)
  • Based predominantly at St Kilda Library however you will be required to work from all Port Phillip Library sites.
  • Rostered evening and weekend shifts are a requirement of this role

About the Organisation

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

About the Role

Port Phillip Libraries are seeking a passionate and experienced Metadata and Discovery Librarian to join our libraries team to provide expertise in the description and discoverability of our library collections, information resources, services and programs.

You will work with our suppliers to ensure shelf-ready items meet the agreed standards and contribute to service improvement and staff training. As a member of our Collections Team you will also be cross trained to support acquisitions, serials and collection development work.


  • Create and maintain bibliographic records and authority records and enhance access to digital collections.
  • Provide expert advice and contribute to the enhanced discoverability of collections including Heritage and Library of Things as well as the discoverability of digital resources.
  • Liaise with suppliers to develop and maintain technical specifications for shelf-ready services including effective and efficient quality assurance workflows.
  • Train and support staff and create procedural documentation relating to metadata and end processing workflows.
  • Act as shift supervisor during rostered customer service shifts.

Skills and Experience:

  • Knowledge and experience working with metadata standards including DDC, RDA, LCSH, MARC.
  • Knowledge and experience of working in a shelf-ready cataloguing environment and ensuring appropriate standards are maintained.
  • Ability to learn and apply metadata standards in a range of formats to enhance the discoverability.
  • A thorough understanding of the relevant technology, procedures and processes used within their operating unit including library management systems and RFID technology.


People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace. We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.


  • We offer a workplace which accommodates your working style and needs.
  • Be supported and empowered by a leadership team that is community focused, with a strong desire for change and a culture that encourages teamwork and innovation.
  • Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well- regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations

Pre-employment screening will apply to all appointments.

Prior to a formal letter of offer, preferred applicants will be asked to provide:

  • Evidence of mandatory qualifications/registrations/licences,
  • Sufficient proof of their right to work in Australia, and
  • Sufficient proof of their identity.
  • Complete a National Police Check completed via City of Port Phillip’s Provider.
  • Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

How to Apply

Click APPLY.

All applicants must provide a Resume and Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Randall Paxton, Team Leader Collections, 9209 6655 and randall.paxton@portphillip.vic.gov.au

Applications close 11.59pm on 14 July 2024.

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Shane Turner (Recruitment Advisor) on phone 0421 757 521 or email: recruitment@portphillip.vic.gov.au



Monthly based


City of Port Phillip,Victoria,Australia

Job Overview
Job Posted:
2 weeks ago
Job Type
Part Time
Total Vacancies

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City of Port Phillip,Victoria,Australia