People Systems Officer

• Salary Range Band 6 $95,799 to $104,420 plus 11.5% super 
• Full time, Permanent position
• We are a diverse & inclusive council based in St Kilda with a positive culture and flexible working arrangements possible 

About City of Port Phillip 

We are a vibrant and diverse inner-city council stretching 20kms from South to Port Melbourne along the stunning bay beaches down to Elwood and out to St Kilda East with around 1000 people who all work together to deliver more than 100 programs and services to our engaged community of residents, businesses and visitors. What does that mean? Think, childcare, libraries, parks, recreation, waste rubbish collection, road maintenance, family and youth services, property & assets, city planning & development, customer experience, digital technology, governance, people, culture and safety, and of course South Melbourne Market!  City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation. 

What’s the role all about 

Are you a process driven team player with a passion for precision, presentation and customer service? If so, this may be the role for you!

We are seeking an inquisitive and solutions-focused individual to support our systems and analytics operations within the Recruitment, Workforce Systems and Experience team and deliver outcomes that benefit the organisation and our wider community.

This role will embrace a full range of people system activities including data analytics, workflows, quality control and enhancements. You will provide superb customer service and in return will build strong relationships with many internal stakeholders. You will impress the business with your detail-orientated mindset and create reports with valuable insights into our workforce data. 

At City of Port Phillip, you will be welcomed by a team supportive and enthusiastic individuals who love what they do. Reporting to the People Systems Advisor, you will play a key role in supporting system administration and reporting within the People, Culture and Safety Department and across the entire organisation.

What you might do 

• Provide first-level support for all People System enquiries (via email and in person).
• Contribute to continuous improvement of systems and processes to meet the needs of the organisation.
• Complete thorough testing following system and configuration updates to ensure performance of critical processes (e.g., workflows, interfaces and report extracts).
• Support, improve and deliver People, Culture and Safety processes, data collection and collation, reporting mechanisms, effective administration, communication, services and process improvements.
• Complete scheduled and ad-hoc reporting requests across the People, Culture and Safety functions.

Who we are looking for 

• A passionate thinker capable of interpreting data, investigating thoroughly, and finding creative solutions
• Experience working as a HCM/HRIS Systems Administrator / Officer or similar role, in a diverse environment.
• Proficient in the use of MS Office suite, Aurion (preferred), or an alternative Human Capital Management system.
• Demonstrated experience collating and manipulating data and content for a range of People, Culture and Safety units (e.g., Workforce Management, Human Resources and Organisational Development).

Our work environment  

We love what we do and are all proud to work at the City of Port Phillip. Yes, we are local council, and we are one with vibrancy, passion and ambition who are a welcoming, health conscious, diverse and inclusive. Our Main location at the iconic St Kilda Town Hall offers a heritage and modern open plan hub to work from where people can collaborate and develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.  

Proudly as one we all work together, and grow together, thinking creatively and strategically with courage, integrity, and accountability to put our community first.  

What’s in it for you 

• We offer a hybrid working model with our core setup being 3 days in the office and 2 from home depending on team requirements and welcome further conversation to meet your working style and needs
• Be supported and empowered to be your best by a passionate leadership team that encourages collaboration and innovation
• Discounted fitness membership with access to over 260+ gyms, pools, group classes and facilities across Melbourne for you and your family!
• Our work hubs are located close to our very own Child Care centres making accessing childcare a breeze!
• Career development opportunities within your team and/or across council plus a great study assistance allowance of up to $4000 per year per person and 6 hours per week study leave (on approved courses only)
• Flexible working conditions, an active social club, supportive health and wellbeing program, and a well- regarded Employee Assistance Program (EAP)
• Our very own Pride Network, that helps create an environment where each and every person can feel safe, welcomed, seen, and supported to bring their whole selves to work
• 20 weeks paid parental leave and our pioneering 24 weeks paid leave for single parents
• Access to novated leasing and salary sacrificed technology

Security Requirements and Professional Obligations 

Pre-employment screening will apply to all appointments.  

Prior to a formal letter of offer, preferred applicants will be asked to provide:

• Evidence of mandatory qualifications/registrations/licences,
• Sufficient proof of their right to work in Australia
• Sufficient proof of their identity.
• Complete a National Police Check completed via City of Port Phillip’s Provider.
• Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

So, what’s next?  

Hit that APPLY button now! 

Whether you think you meet all the requirements or not, we strongly encourage you to apply, as we take a holistic approach to considering your skills, life experience, and alignment to our key selection criteria. You’ve got this! 

Please submit; 

• Resume – latest and detailed version
• Cover letter no longer than 2 pages that captures your response to the Key Selection Criteria (KSC) found on the Positions Description (PD).

Note: Only applications submitted via the online Recruitment Portal will be considered. 

For further information please contact Eleasha Saul, People Systems Advisor via email at Eleasha.Saul@portphillip.vic.gov.au 

Applications close 11.59pm Tuesday 20 May 2025.

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability. 

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Dave Crichton (Head of Recruitment, Workforce Systems and Experience) on phone 0421 757 521 or email: recruitment@portphillip.vic.gov.au