Executive Assistant/Project Officer

• Full-time fixed-term position from December 2024 until March 2026
• Monthly Rostered Day Off (RDO)
• Join an Inclusive and Diverse workplace.

Join Banyule City Council Corporate Services as the Executive Assistant/Project Officer from December 2024 until March 2026.

About the Role:

The Executive Assistant/Project Officer is dynamic and multifaceted position offering an exciting opportunity to support the Director and various managers within the Directorate.

As the Executive Assistant/Project Officer, your responsibilities will include:

• Efficiently managing and prioritising incoming enquiries to ensure timely responses and appropriate handling.
• Organising and maintaining the Director’s diary to ensure efficient time management.
• Providing administrative support for committees, including scheduling, planning, minute-taking, and follow-up.
• Drafting, editing, and preparing correspondence and presentations.
• Providing comprehensive support to directorate staff with their enquiries and ensuring they have the information and resources they need.
• Addressing and resolving complaints with professionalism and sensitivity, ensuring a positive outcome for all parties involved.
• Overseeing and coordinating various projects, ensuring they are completed on time, within scope, and to the highest standards.
• Cultivating and maintaining strong relationships with internal and external stakeholders.
• Anticipating future needs and preparing proactively to ensure smooth operations.

This is a challenging and rewarding role that allows you to make a significant impact within the Corporate Services Directorate.

Skills, experience and certificates:

This role requires a proactive, resourceful, and inclusive approach to work, ensuring flexible and responsive service delivery. 

 The following skills and experience are required:

• Relevant work experience, minimum of 5 years in an executive support role or related area relevant to the position.
• Experience in providing direct support to senior executives, including accurate and confidential advice.
• Ability to provide excellent customer service and build effective relationships.
• Demonstrated ability to work independently, make informed decisions, and take initiative when needed.
• Experience in managing and coordinating projects.
• Demonstrated ability to resolve problems and negotiate successful outcomes.
• Ability to work calmly under pressure, manage deadlines, and think ahead.

Mandatory Pre-employment screenings:

• Current Driver's Licence

How to apply:

For more information about this position please view the position description. To discuss your suitability, we encourage you to contact Penny O'Connor Tel: 03 9490 4396 for a confidential conversation.

**To apply for this position, please include your resume and cover letter addressing the Key Selection Criteria outlined in the position description.

Applications close: Thursday, 28 November at 11:45 PM

Why choose Banyule?

Banyule City Council is an Equal Opportunity Employer; we value diversity and inclusion, and we welcome candidates from all backgrounds. If you have a reasonable adjustment, support, or access requirement, we encourage you to inform us through your application or email employment@banyule.vic.gov.au.

Our Values: Our employees align their careers with Banyule because they share our values of respect, integrity, responsibility, initiative, and inclusion. They thrive in our strong learning and development culture, and the positive way we work in partnership with the community.

We offer:

• Genuine work-life balance and generous leave arrangements
• Monthly and fortnightly RDO (depending on work area and full-time employment)
• Award-winning learning and development opportunities
• Health and well-being initiatives including Fitness Passport

Diversity Statement: Our community is made up of diverse, cultures, beliefs, abilities, bodies, sexualities, ages, and genders. We are committed to access, equity, participation, and rights for everyone: principles that empower, foster harmony, and increase the well-being of an inclusive community.

To discover more about Banyule's commitment to advancing gender equality in the workplace, please find Banyule's Workplace Gender Equality Action Plan 2021-2025.

Acknowledgement of the Traditional Custodians: Banyule City Council is proud to acknowledge the Wurundjeri Woi-wurrung people as Traditional Custodians of the land and we pay respect to all Aboriginal and Torres Strait Islander Elders, past, present and emerging, who have resided in the area and have been an integral part of the region’s history.

Banyule City Council endorses the Uluru Statement from the Heart in full and accepts the invitation to walk with First Nations peoples, to a better future for us all.

Child Safe Standards Statement of Commitment: Banyule City Council is a child-safe organisation committed to the safety and well-being of children.

Council has a zero tolerance for child abuse. All allegations and safety concerns will be treated seriously and acted upon. As a child-safe organisation we are committed to providing a child-safe environment where children feel safe, are empowered, valued and protected. Council will actively listen to children, ensuring their voices are heard and considered in decisions that affect their lives