Safety & Accreditation Administrator - St Kilda Festival

• Salary Range Band 5 $79,188 - $91,309 plus 11.5% Super 
• Full time, 8-week temporary position, commencing 6th January 2025
• Located at St Kilda Town Hall with flexible working arrangements possible.

About the Organisation 

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation. 

About the Role

Do you want to play a role in supporting the delivery of major events, such as the St Kilda Festival? 

We are seeking to recruit an administrator with public event experience, combined with excellent customer service and comfort with coordinating compliance and safety outcomes - to support administration activities for the St Kilda Festival. Vital to success in this position will be your ability to communicate effectively across a broad team and manage your time and work priorities in a busy environment.

Duties:

• Manage the Festival safety induction program, including ensuring that all safety induction accreditation cards are issued to stakeholders and manage all Accreditation program administration
• Ensure accurate databases and records are kept of all safety induction training and cards issued, and that records can be easily accessed at all times
• Assist the production team managers on the coordination and collation of supplier / contractor / agency risk and insurance documentation
• Provide support to the Accreditation Manager and team as required including coordinating plans and resourcing for areas of Festival that require Accreditation Check points.
• Collate and file all safety checklists from site managers for itinerant trader safety in liaison with the Festival Risk Management Consultant
• Other duties as mutually agreed

Skills and Experience 

• Demonstrated professional experience in large scale events administration
• Working knowledge and understanding of Major Event accreditation systems as well as ticketing systems
• Demonstrated experience in engaging with public enquires in an event ticketing context.
• Excellent communication skills applicable to a wide variety of stakeholders and situations
• Ability to keep calm in high pressure situations
• Strong data entry and tracking skills using Microsoft Office suite

Culture 

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace.  We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community. 

Benefits

• We offer a workplace that accommodates your working style and needs.
• Be supported and empowered by a leadership team that is community-focused, with a strong desire for change and a culture that encourages teamwork and innovation.
• Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well-regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations   

Pre-employment screening will apply to all appointments.  

Prior to a formal letter of offer, preferred applicants will be asked to provide:

• Evidence of mandatory qualifications/registrations/licences,
• Sufficient proof of their right to work in Australia, and
• Sufficient proof of their identity.
• Complete a National Police Check completed via City of Port Phillip’s Provider.
• Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

How to Apply

Click APPLY.

All applicants must provide a Resume and Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Holli Taylor, Coordinator Festivals & First Peoples Programs via email holli.taylor@portphillip.vic.gov.au or via phone 0422 944 786

Applications close 11.59pm Sunday 24th November 2024.

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Shane Turner (Recruitment Advisor) on phone 0421 757 521 or email: recruitment@portphillip.vic.gov.au