Cultural Development Coordinator - V24/9494

TRIM No. Date last reviewed: Page 1 POSITION DESCRIPTION Position Title: Cultural Development Coordinator Position Number: P00294 Directorate: CCS Service: Arts & Culture Location: Cultural Centre, Katoomba Position Classification: Band 9 Date Created/Updated November 2024 POSITION PURPOSE/OBJECTIVE To lead the Cultural Development team, projects, and programming within the Blue Mountains City Council Arts and Culture Services—planning and delivering a diverse range of strategic initiatives that support local artists, creative people, civic enhancements, and cultural partnerships. The position requires a multi skilled, flexible approach working within a small multi-disciplinary team environment and interacting with a wide-range of external stakeholders. The Program Leader will coordinate and lead the work of the Cultural Development Team, maintain and develop stakeholder relationships, prepare and administer grant funding, and develop public programming into the future. The role works in collaboration with the Blue Mountains Cultural Centre, Braemar Gallery, and Blue Mountains Theatre and Community Hub, and overseas delivery of key elements in Council’s Creative Strategy and Community Strategic Plan. The position plays a key role in contributing to the achievement of the Blue Mountains becoming “a centre of culture and creativity” (City Vision / Map for Action objective). RELATIONSHIPS Reports to (Position Title): Manager Arts and Culture Services Report to (Position Number): P00715 Staff Responsibility: • 2 direct staff reports • Volunteers; supervises contractors / consultants as necessary Key Internal Relationships: • Manager Arts and Culture • Blue Mountains Cultural Centre teams • Blue Mountains Theatre and Community Hub Teams • Council’s Cultural and Community Services Directorate • Braemar Gallery Management Committee • City of the Arts Trust committee and annual grant-making program. TRIM No. Date last reviewed: Page 2 Key External Relationships: Various external stakeholders including: • Blue Mountains artists, performers and producers, • cultural leaders, arts funders, • organisations and project partners from across the region. The role also engages with and represents Council with national and regional arts bodies and organisations. KEY RESPONSIBILITIES • Project manage implementation of the Council’s annual City of the Arts Trust grant program. • Provide specialist advice / expertise on cultural development matters including projects, programs, plans, policies and other initiatives. • Initiate, design and develop projects, programs and / or strategies to address identified cultural needs and support the local creative industry. • Facilitate a coordinated approach within Council and between Council and other agencies relative to the achievement of cultural development and public art including the provision of cultural services and facilities. • Lead the planning, development and operations of Council-owned creative spaces, studios, and cultural development venues or facilities. • Lead the cultural development team, inspire, encourage and monitor leave and performance expectations • Prepare reports for Council and management on cultural development matters as required. Prepare submissions, sponsorship packages and advocate for funding to meet cultural development needs and increase resources and capability. • Provide input into the preparation and reporting of Council’s annual budget and Management Plan as required by the Manager Arts and Culture. Guiding Principles • We act as one organisation responding to the changing needs of our LGA and community • We are strategy led, driven by our Community Strategic Plan with clear priorities and focus • We are service focused & we continuously improve service provision and provide excellent customer service • We collaborate and work together to achieve our outcomes • We ensure safety and well-being is at the centre of our organisation, operations and culture • We are a socially, environmentally and financially sustainable organisation, living within our means, ensuring best value resource allocation These Guidelines complement the Council’s adopted Values of: Work Together; Work Safe Home safe; Service Excellence; Value for Money; Trust and Respect; and, Supporting Community. TRIM No. Date last reviewed: Page 3 Workplace Health & Safety Ensure compliance with WHS obligations and responsibilities as outlined in Councils policies and procedures and under the relevant WHS legislation. These include but are not limited to: identifying potentially unsafe situations or work practices and notifying your Supervisor or Manager (or the Health, Safety Manager/Area Safety Representative); never performing a task that you believe is dangerous or for which you do not have the experience, or have not received appropriate instructions and training or where the correct equipment to carry out the task safely is not available; always work in a safe manner and in accordance with safety instructions, where applicable; use the work equipment supplied for the job, in accordance with the manufacturer's instructions), and any personal protective equipment, which the Council deems necessary and has provided; be safety aware and report any actions to your line manager which will assist the Council to meet its legal workplace health and safety obligations. You have the right to cease or direct cessation of unsafe work. In addition, you are required at all times to comply with Councils Asbestos Management Plan and Policy. COMMUNICATION The position will provide key specialist advice to the organisation through the Manager Arts and Culture, and where appropriate, directly to Council and other external agencies. It will involve extensive liaison work with the arts community, cultural organisations, and external government and non-government agencies involved in the arts, cultural development, and the provision of funding, facilities and partnerships. This will necessitate highly developed project management, negotiation, conflict resolution and interpersonal skills. The position holder will be also be an excellent communicator and leader who is able to engage with a range of stakeholders to communicate and implement the vision for all of the Council’s Cultural Development programs and initiatives. The role: • Co-ordinates work that involves a wide range of contacts in local government, various community groups and the arts and commercial sectors; • Communicates effectively and accurately, to negotiate on, and respond to issues arising, and to answer inquiries from contacts and stakeholders at various levels; • Develops and maintains an up to date awareness of the interests of various stakeholders so that information can be prepared to take account of the relevant interests and issues; • Works as part of a team and identify issues which restrict team performance and produce strategies to overcome these. JUDGEMENT & PROBLEM SOLVING The position requires highly developed judgement and problem solving skills associated with assessing cultural development trends, needs and priorities of the community at both the City-wide and Area levels. The position will also be required to assess, analyse and advise Council on complex multi-faceted cultural planning and cultural development matters. TRIM No. Date last reviewed: Page 4 The working environment is complex and includes the Blue Mountains Cultural Centre, Braemar House, Blue Mountains Theatre and Community Hub, and a wide range of external partners, funders, and cultural development relationships. Council policies and procedures are readily available however specific event, facility, and public art policies and procedures are to be developed and updated regularly. The position holder is expected to use independent judgment in the day to day running of the facility and to balance the mix of community based, quality art programming, and income earning initiatives to develop projects, public programs, facilities, and a vital creative community. AUTHORITY • The position will be accountable to the Manager Arts and Culture for the provision of expert specialist advice on all strategic cultural planning and development matters. • Financial delegation - $15,000 for Cultural Development cost centres • Has a high level of autonomy and uses independent judgment in the day to day operations of the Hub. • Has the authority to act within established operational and budgetary guidelines and provisions of relevant Acts, Legislation and Regulations • Is responsible for overseeing project delivery and supervising staff and contractors • Major or complex decisions are made in consultation with the Manager Arts and Culture. SKILL, EXPERIENCE, QUALIFICATIONS & BEHAVIOURAL COMPETENCIES ESSENTIAL • Degree-level tertiary qualifications or equivalent experience in one or more areas of relevance to cultural planning and development. • Extensive experience and in-depth knowledge of cultural development, the arts, and/or other areas relevant to the position. • Demonstrated extensive relationship building skills and experience in managing and directing teams. • Ability to provide key specialist advice and expertise on cultural planning, creative placemaking, and arts community development matters. • Sound financial and resource management skills. • Strategic planning, reporting, risk management and personnel management skills. • Ability to plan, develop, evaluate, manage and prioritise cultural programs, projects and policies, including highly developed project design and report writing skills. • Highly developed interpersonal and communication skills (verbal, written and computer) with proven ability to liaise effectively with the community and with other professionals in a range of disciplines inside and outside of Council. • Highly developed problem solving and conflict management ability. • Highly developed Project Management skills. • Commitment to team work and ability to lead, resource and manage projects and resolve operational issues, in accordance with delegation. • Commitment to and understanding of Occupational Health and Safety and Equal Employment Opportunity principles and practices. • Current Driver’s License TRIM No. Date last reviewed: Page 5 DESIRABLE • Understanding of cultural funding program opportunities. • Experience planning and delivering public art projects and creative placemaking initiatives. • High level computer skills using Microsoft Word for Windows; competency in word processing, use of spreadsheets, databases, venue booking, and presentation software. • Experience working in a Local Government environment TRIM No. Date last reviewed: Page 6 BMCC POSITIONAL PHYSICAL DEMANDS ANALYSIS *Note - To be completed with the Recruitment Requisition form by the requesting Manager/Supervisor. Please contact the OH&S Officer if assistance is required in completing this form. Position: Cultural Development Coordinator Responsible Manager/Supervisor: Manager Arts and Culture Signature: ________________________________ Date:___________________________ Complete the physical requirements and working condition sections of the table below based on an employees average daily exposure to the tasks listed, ratings as follows: No Exposure = 0 Low Exposure 0 – 2hrs daily = 1 Medium Exposure 2 – 4hrs daily = 2 High Exposure 4 – 8hrs daily = 3 PHYSICAL REQUIREMENTS WORKING CONDITIONS Heavy Manual Tasks 0 Shoveling/Digging 0 CHEMICALS PHYSICAL Light Manual Tasks 1 Pushing loads > 5kgs 0 Dusts 0 Inside Work 3 Repetitive Lifting 0 Pulling loads >5kgs 0 Liquids 0 Outside Work 1 Trunk Twisting 0 Frequent bending/ stooping 0 Mists / Fumes 0 High Temperatures > 38deg 0 Standing for extended periods 0 Sitting for extended periods 3 Gases/Vapours 0 Low Temperatures < 3 deg 0 Kneeling for extended periods 0 Hearing above background noise 1 Odours 0 Operating Machinery 0 Extend arms for reaching 0 Walking on uneven ground 1 Working with Solvents 0 Working Near Machinery 0 Elevating arms above shoulder height 0 Walking for extended periods 0 Working at Heights 0 Colour Vision 0 BIOLOGICAL Noisy Work Areas 0 Climbing to access/ exit excavations 0 Depth Perception 0 Possible exposure to Hepatitis A, B, C 0 Vibration 0 Throwing 0 Balancing 0 Pesticide Spraying 0 Confined Spaces 3 Crawling 0 Fine Manipulation 1 Herbicide Spraying 0 Prolonged Driving (periods > 2hours) 1 Possible exposure to Tetanus 0 Working Alone 1 Overhead Work 0 USE OF PERSONAL PROTECTIVE EQUIPMENT Use of Computer for screen based activities. Safety Boots/Shoes 0 BIOMECHANICAL Prolonged Sitting (periods > 1hour) 3 TRIM No. Date last reviewed: Page 7 Dust Mask/ Respirator 0 Repetitiveness 0 Prolonged Standing (periods > 1 hour) 1 Protective Eyewear 0 Fatigue 0 Ear plugs/Muffs 0 Hard Hat 0 Provide a brief description of the job requirements: Mainly desk based computer work mixed with meetings inside council headquarters with some field work/ attendance at external events/ meetings