Information & Records Management Officer

About the Opportunity

Parkes Shire Council has a permanent, full-time opportunity for a highly organised, efficient and energetic professional to join our organisation in the role of Information & Records Management Officer.

In this role, you will register incoming, outgoing and internal documents in Parkes Shire Council's Electronic Document and Records Management System (EDRMS), including undertaking the daily records management processes and tasks with a high degree of efficiency and professionalism.

Reporting directly to our Records and Information Management Coordinator, you will have the opportunity to continually improve Council's records management framework to ensure compliance with relevant legislation. This will be achieved by the effective administration of our records system and processes, and the ongoing training and development of EDRMS users. 

Further information on the role accountabilities is contained in the Position Description.

Remuneration and Benefits

The appointment will be in accordance with the Local Government (State) Award and Parkes Shire Council's policies and conditions of employment:

This role has been evaluated as being within Grade 10 of Council's salary structure, and offers a starting salary of $68,135 per annum  plus 11.5 per cent superannuation. Commencing salary to be determined upon the qualifications, skills and experience of the successful candidate.

Benefits of working at Council include:

• 35 hour working week and a fortnightly rostered day off (RDO)
• Four weeks Annual Leave per year
• Access to Long Service Leave after five years
• Access to salary packaging options through Salary Packaging Australia (SPA)
• Health and Wellbeing initiatives including two (Health and Wellbeing days available per year
• Flexible working arrangements available
• Relocation assistance
• Professional development opportunities available

About You

This role is for a high-level administrator who has excellent organisational and time management skills to administer and continually improve Council's records management systems and framework.

To be successful in this role, you will possess:

• Vocational qualification/s in Business Administration, Records and Information Management or related discipline.
• Demonstrated experience in office administration, including operating and using software systems.
• Excellent written communication skills, including a high level of spelling and typing accuracy.
• Demonstrated organisational, time management and prioritisation skills with a proven ability to balance competing workloads and deliver within deadlines.
• Excellent standard of IT literacy and advanced computer and software skills, including proficiency in the Microsoft 365 suite of applications.
• Current and maintained NSW Drivers Licence.

It will be highly desirable if you possess any of the following:

• Demonstrated understanding of records management legislation, standards, policies and procedures in the NSW public sector, preferably in the Local Government context.

About Parkes Shire Council

Parkes Shire Council is a progressive and innovative organisation that embraces new ideas and has adopted a philosophy of continuous improvement. Council is committed to delivering progress and value to our community through living our corporate values of Community, Innovation, Integrity, Respect, Safety and Teamwork. 

Council has been acknowledged for Excellence in Local Government as the winner of the prestigious AR Bluett Memorial Award in 2016 which recognises the most progressive rural council in the state, based on all council operations and services.

Council values our position as a progressive, cohesive and well respected employer of choice.  We are proud of our corporate values which guide the work we do, the choices we make and how we interact with each other and the community. For our employees we provide career development and succession planning opportunities across a large range of trades and professions.

Council embraces a LEAN philosophy across its operations in an effort to maximize the value and service we deliver to our community with a commitment to best practice work health and safety for our staff and stakeholders. In our quest for improvement Council has achieved formal accreditation under  ISO45001:2018 framework for our Work Health and Safety Management System.  This highly regarded accreditation recognises the dedication and commitment from Council staff to ensure safety management systems are robust and efficient and more importantly that a safe workplace is provided for our staff, contractors, visitors and volunteers.

About the Parkes Region

The Parkes Region is a great place to live and raise a family with affordable housing and lifestyle properties, diverse employment opportunities, modern health services, quality educational facilities, a strong sporting culture and first class community facilities.  You can download the Relocate Brochure for all you need to know about benefits of relocating the Parkes Region.

How to Apply

Before you apply for this position, please read the position description carefully to assess your eligibility and suitability for the position. You will be required to answer a few questions that relate to the criteria on the online application below. You will also be asked to attach your current Resume which should include two recent employment related referees. Please note that you cannot submit your application without attaching your resume. A cover letter is not required. Council will only accept applications submitted on line.

Parkes Shire Council operates a merit-based recruitment process. 

Interview Process

Applications will be shortlisted as they are received. You will be contacted by phone if you have been selected for interview.  You will be required to bring with you a copy of all relevant certificates and qualifications. The interview panel will consist of a panel of three.

If you have not been selected for interview you will be advised by email. 

Pre-employment Screening

In the event you are shortlisted for an interview, and are then selected to progress to the next stage following interview, you must be prepared to undergo the following pre-employment screening processes as part of the selection process:

A pre-employment physical examination (at Council's expense), including a hearing and drug and alcohol test

Please include two work related referees in your resume for reference checking purposes - please ensure your referee details are current

Undertake any other applicable screening that may be relevant to the role

Council may also check authenticity of certificates and qualifications

Privacy Statement

As part of the recruitment process, Parkes Shire Council will be collecting information about you. This information is private information for the purposes of the Privacy and Personal Information Protection Act. This information will be included in the recruitment file, and accessed by Council Records Staff and members of the Recruitment Selection Panel. Applicants may request their information be returned to them at the conclusion of the recruitment process.

Other Important Details

For a confidential discussion regarding this opportunity, contact Council's Manager Customer & Information Services, Bianca Hinton on (02) 6861 2333. 

PLEASE NOTE THAT ONCE YOU START TO COMPLETE YOUR ONLINE APPLICATION, YOU CANNOT SAVE IT AND RETURN TO IT LATER.

Good luck and we look forward to receiving your application!