Officer Archives Project (fixed term)

Gympie is at the heart of a rapidly expanding region which stretches from rural valleys in the west to the Cooloola Coast. Enjoy the rural delights of the picturesque Mary Valley, the history of Gympie and the broad western area, home to country festivals and a strong agricultural base. For someone seeking a high quality of life, the region offers a unique opportunity.  You could be part of a forward-thinking local government organisation with a commitment to continuously improving the services it provides to its 50,000 residents, in one of the most diverse locations in Queensland.

The CBD of Gympie is the central hub to the Gympie region, which is two hours north of Brisbane and in close proximity to the Sunshine and Fraser coasts. Council offices are located in Gympie's town centre close to shopping, cafes and parking.

Role Overview

Gympie Regional Council currently has an exciting opportunity for an experienced individual to join our Records team to assist with the completion of our Records Archives Program of Works. This will be an initial 12 month contract with the possibility of extension.

This fixed term position has been developed to assist with the identification, cataloguing and transfer of physical archives to off-site storage. To support the Records team in undertaking business as usual tasks, such as scanning and capture of daily mail.

Key responsibilities in this position will include, but are not limited to:

• Assist in the consolidation of Council's hard copy records from a range of locations within the region.
• Catalogue physical archives into standardised templates
• Prepare physical archives for transfer to off-site storage
• Assist in the application of retention and disposal schedules to physical archives
• Assist in coordinating transfers of physical archives to off-site storage and the retrieval and return of records as required.
• Assist in the tracking and recording of physical record movements
• Assist in quality control auditing processes of physical archives catalogues
• Assist in business as usual records management activities as requested by the Supervisor Records.

What we are looking for

To be successful in the positions, candidates will need to have:

• Demonstrated data entry experience.
• Demonstrated ability to work autonomously and as a member of a team.
• Sound ability or ability to acquire knowledge and skills in the use of various electronic systems used to aid in the accurate identification, cataloguing and tracking of council’s information.
• Queensland ‘C’ Class driver’s licence that is current and maintained.

Position Description

For a full position description containing essential and desirable criteria, please click here. 

Who to Contact

For information regarding the requirements of this role, please contact Council's Coordinator Records & Information Management, Kym Bunt on 5481 0674or email kym.bunt@gympie.qld.gov.au

For assistance lodging your application using Council's online system, please contact Council's Officer Recruitment, Sue Rossi on 5481 0971 or email recruitment@gympie.qld.gov.au

What we offer?

• Nine-day fortnight.
• Access to employee health and well-being programs
• Fitness Passport: work out at over 25 local gyms for you and your family at a subsidised rate.
• Access to professional development and employee education assistance
• Long service leave after seven years
• Generous superannuation scheme 13 per cent
• Access to salary sacrificing
• Employee assistance program offering free confidential counselling services for employees and their families.

Our Values

• Accountability
• Communication
• Customer Service Focused
• Integrity
• Teamwork and Collaboration

For a full explanation of our values please click here.  You will be assessed on your understanding of these values and how you have applied values such as these in your previous employment.

Our Process

Successful applicants will be required to undertake various checks such as skills, qualifications, reference, medical and national polic

How to apply

Keen to apply? Simply follow the instructions below:

1) Download and review the position description above
2) Complete the information below, as requested (please use an individualised email address as using another person's may effect your application, if you do not have one please follow this link to create a Gmail account)
3) Click 'APPLY'
4) Attach your resume, covering letter and a single document containing copies of your qualifications, licences or tickets as applicable.
5) Click 'NEXT' and 'CONFIRM'

Please note before continuing: It is advisable that you prepare your responses in a separate word or text document, saving your work as you go and that you then copy and paste this prepared information in the form before completing the application process. Please keep your responses to a maximum 300 words for each question.

Applications close on Sunday 15 September 2024 at 11.00pm AEST. No late applications will be accepted. Only applications received via Council's online application system will be considered.

Gympie Regional Council is proud to be an Equal Opportunity Employer, and our people represent the community which we service. We invite all suitably qualified applicants to apply, including First Nations People, and people from diverse social, cultural and gender backgrounds.