Administration Officer - Saleyard Operations

2 days per week until March 2025, then 1 day per week until end of 2025
Work in a supportive team environment contributing to a positive team culture
Based at the Yea Saleyards on a Tuesday and flexible/hybrid arrangements for the second day (usually spread between Thursday and Friday)

Make a significant different in our community!

Council’s Operations & Maintenance team has a unique opportunity for an Administration Assistant to join the Saleyard Operations team on a part time basis, 2 days per week until 31 March 2025, then 1 day per week (with possible extra hours) until November 2025.

About this opportunity

The Yea Saleyards has experienced increased sales demand in the last six months, therefore the Administration Assistant - Saleyard Operations will provide essential administrative and clerical support to the Coordinator Saleyard Operations.

The role involves a broad range of administrative tasks, contributing to the efficient running of the Yea Saleyard operations. This position requires strong organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. We’re looking for a dedicated team member who is not afraid to roll up their sleeves and get involved in all aspects of the job, including some physical interaction with livestock within the Saleyards. An ability to handle livestock is not necessarily required.

Key responsibilities include:

• Data Entry & Record Keeping – Assist the Coordinator Saleyard Operations to accurately enter and maintain excel spreadsheet data for audit purposes (EU Audit & templates for NLIS replacement tags). Ability to work with Council record keeping modules (change in modules) to enable continuous service to stakeholders without interruption to service provision.
• Scheduling and Coordination – Assist the Coordinator Saleyard Operations to schedule meetings, maintain calendars, and arrange logistics for events associated with Yea Saleyards.
• General Office & Administration Support – Assist the Coordinator Saleyard Operations managing emails, correspondence, actions from meetings, and maintaining office equipment and supplies. Support with other administrative duties as required.

What will you bring

• Demonstrated experience in a similar administrative position.
• Strong written & verbal communication skills.
• Highly developed organisational and time management skills, with the ability to manage multiple tasks and prioritise effectively.
• Strong attention to detail and problem solving skills.
• Proficient in Microsoft Word, Excel and Outlook.

What we offer

Murrindindi Shire is situated on Melbourne's peri-urban fringe and encompasses the charming rural townships of Alexandra, Eildon, Kinglake, Marysville and Yea. The Shire benefits from great natural beauty and tourist attractions such as Lake Eildon, picturesque national parks, the Great Victorian Rail Trail and access to Victoria's snowfields. We are located within proximity to Melbourne, a lovely 60 to 90 minute drive from Melbourne, depending on your route.

We offer a supportive flexible work environment within a supportive team along with ongoing professional development and a range of employee benefits designed to promote a positive work/life balance.

How to apply

For more information about the role, please contact Lisa Elward, Coordinator Saleyard Operations on 03 5772 0333

Applications should contain a cover letter and resume and address the key selection criteria set out in the Position Description. Please note that applications not addressing the selection criteria may not be considered.

You can submit your application and any accompanying attachments:

• online – you will receive an email notification confirming your submission.
• by email to msc@murrindindi.vic.gov.au
• or post them to Murrindindi Shire Council, PO Box 138, Alexandra 3714.

Applications close at 11.45 pm on Friday 22 November 2024.

Conditions of employment are in accordance with the Murrindindi Shire Council’s Enterprise Agreement. It is also a condition of employment that the successful applicant:

• Provides evidence of eligibility to work in Australia.
• Undertakes a Police Check and, where applicable to the role (refer Position Description), provides a current Working with Children Check.
• Is able to travel to different work sites within the Murrindindi Shire, such as providing evidence of a current drivers licence.